Video Conferencing Set up

I had a few questions for this client:

• is customer looking for to get a desktop based video conferencing solution or LCD TV type of set up?
• let me know how many people they will have in each conf room, if they have TVs with RCA/HD15 ports? 
• how many sites they will need to conference in at the same time?
  
• how will they connect between those sites for video conferencing? 
• type of WAN connections, T1s, dual T1s, ethernet, etc.  
• do they have a budget?

Which he responded to:

• Conference room, not desktop.  Would be very nice to have the ability to have a desktop user or 2 if needed.
  
• No real number of people per site, but I’d imagine no more than 5.
  
• They currently have 1 projector.
  
• 3 sites linked via T1 (frame relay)  Looking at upgrade to MPLS 2 bonded T’s at 2 of the sites and a single T at the 3^rd.
  
• No budget, getting idea of money needed.
  

So it was decided that the Polycom would be their best option:

they will need VGA or S-video input on the TVs/projectors 

• QDX6000 bundles for 2 sites: PC Mall Part #7744195 Mfr. Part #7200-30831-001 q.2
  

Polycom
QDX 6000 
The perfect balance of quality, performance,simplicity and affordability. 
PC Mall Part #7744195  
Mfr. Part #7200-30831-001

• installation: 7744289 ON SITE INSTALL QDX 6000 q.2
  
• warranty 1y: 7744290 PREMIER 1YR QDX 6000-VIA SCHEDULED PHON q.2
  

• and for one site we need HDX with 4 port MCU to accommodate for connectivity between the other two sites:

PC Mall Part #7383238 Mfr. Part #7200-27690-001 q.1
Polycom
HDX 7001 XLP STD DEF-VIDCONF 
HDX 7001 XLP STD DEF-VIDCONF 
PC Mall Part #7383238  
Mfr. Part #7200-27690-001

• installation: 7381115 ON SITE INSTALL HDX 7000-SERIES q.1
• warranty 1y: 7381116 PREMIER 1YR HDX 7000-SERIES q.1

• for desktop solution:

PC Mall Part #706793 Mfr. Part #5230-23038-001 q.1

things to note: 
there is a limitation of 4 sites per conference, with 4 port MCU that comes with HDX 7001

• plus a few screens
  

Sharp
PNS525 52IN LCD 1920X1080-3YR WTY DIGTL 
PNS525 52IN LCD 1920X1080-3YR WTY DIGTL 
PC Mall Part #7673898  
Mfr. Part #PNS525

Other Options

Of course every laptop nowadays comes with a built in microphone, speaker, and camera.  5 laptops per location plus Acrobat Connect and 3 TVs gets you there as well.